Speaker Requirements:

  • Log into the Speaker Management System using the link and password included in the speaker invitation email sent from conferenceteam@icma.org.
  • Due Immediately:
    1. Accept or reject the invitation to speak
    2. Sign the speaker agreement
    3. Confirm or update your profile information (this information will be used on the conference website and the conference app)
    4. Review or update your biography
    5. Update or upload your photo if one is missing
    6. To update your session title or description, please send the update via email to conferenceteam@icma.org.
  • Due by Monday, August 15:
    1. Upload presentation slides
      • Download the PowerPoint template, which must be used for all sessions containing a presentation.
      • Session types that may use PowerPoint include:
        • Expert Lectures
        • Panel Discussions
        • Workshops
      • Session types that may NOT use PowerPoint include:
        • Ask Me Anything
        • My Cheat Sheet
        • Roundtable
        • The Moment When or World Cafes
        • AV equipment will not be available in these session rooms.
    2. Upload handout materials (if any are being provided)
      • Please note ICMA will make these handouts available to attendees electronically.  If you wish to print copies to bring with you, you are welcome to do so.
    3. Agree to the copyright permissions task (you may not use copyrighted materials without written consent from the original author).
    4. Complete the question about other languages you speak
  • Adhere to the deadlines set by ICMA and respond to inquiries regarding your session in a timely manner.
  • Speaker trainings were held in February.  We are holding a second set of trainings for those who were not able to participate in February.  Trainings are scheduled as follows:
    • July 25 | 3:00-4:00pm EST – Expert Lectures and Panels
    • July 27 | 12:00-1:00pm EST – 2-Hour Workshop sessions
    • August 1|  3:00-4:00pm EST – Roundtable and World Cafes
  • AV equipment will be available in session rooms for Expert Lectures, Panel Discussions and Workshops.  The equipment will include a computer, screen and projector, podium with microphone, head table for 4 speakers with 2 microphones and an aisle microphone for questions/comments from the attendees.
  • Speakers should show up early and prepared for your session. You will be asked to check-in at the Speaker Ready Room (B130) in Columbus.
  • The conference is planned as an in-person event.  You should plan to present in the meeting room in Columbus.

Session Information

  • You have been sent your assigned session slot via email.  If you cannot find that email, please check the agenda page for your assignment.
  • We will live-stream and/or record some of the sessions to share with the digital attendees. You will be notified in advance if your session is being streamed or recorded.
  • Please note that presentation and panel sessions should allow at least 15-20 minutes for Q&A.


  • You must be registered for the conference prior to reserving a hotel room!
  • All speakers must register for the conference and pay the applicable registration fee. Speakers who are not members of ICMA should use code SPEAKER3 to receive their discount.