Speaker Requirements:

  • Log into the Speaker Management System using the link and password included in the speaker invitation email sent from conferenceteam@icma.org.
  • The first two tasks found in the system are due by Friday, March 10th.  Please note that speakers may be removed from a session if tasks are not completed in a timely manner:
    • Speaker Invitation- accept or reject the invitation to speak
    • Sign the speaker agreement
  • All remaining tasks are due as noted below. (Only one person will be assigned the task of updating the session description and title.  If this task is not on your list, it has been assigned to another speaker.)
    • Tasks Due by Wednesday, May 17th:
      • Confirm or update your profile information (this information will be used on the conference website and the conference app)
      • Review or update your biography
      • Update or upload your photo if one is missing
      • Update the session title
    • Tasks Due by Friday, June 30th:
      • Update the session description, if necessary
      • Agree to the copyright permissions task (you may not use copyrighted materials without written consent from the original author).
    • Tasks Due by Friday, September 8th:
      • Upload presentation slides (PowerPoint)
      • Upload handout materials (if any are being provided)
      • Complete the question about other languages you speak
  • The conference branded PowerPoint template must be used for all sessions containing an on-screen presentation.
  • Session rooms are set for the week and cannot be adjusted for individual sessions.  All rooms will have AV equipment in them, allowing for the use of PowerPoint in any session.
  • Adhere to the deadlines set by ICMA and respond to inquiries regarding your session in a timely manner.
  • Attend the speaker training to be held via zoom in March/April.  Speakers will be emailed a training invitation based on the type of session at which they are speaking.  The meeting will be recorded for those unable to attend.
  • Speakers should show up early and prepared for your session. You will be asked to check-in at the Speaker Ready Room in Austin prior to your session.
  • At this point in time, the conference is planned as an in-person event.  You should plan to present in the meeting room in Austin.

Session Information

  • Sessions will be scheduled between Saturday, September 30 and Wednesday, October 4.
  • You will be assigned to a session slot in the Spring.
  • It is possible we will live-stream and/or record some of the sessions in Austin to share with digital conference attendees.
  • Please note that education session style sessions should allow at least 15-20 minutes for Q&A.

Registration

  • You must be registered for the conference prior to reserving a hotel room!
  • All speakers must register for the conference and pay the applicable registration fee.
  • Registration and housing will open by the middle of June.
  • ICMA does not cover the costs of registration or travel.