Sponsorship Opportunities

Put the prestige and connections of ICMA to work for you.

If you are looking to become more active with ICMA but don’t know where to start, it’s with becoming an ICMA Annual Conference Sponsor. This introductory sponsorship level provides exposure for your brand, while also allowing you to customize your partnership to best align with your company’s goals and objectives.

If you are already an ICMA Strategic Partner, there are plenty of additional opportunities to enhance your company’s visibility and engagement with the ICMA audience.

Random Opportunities of Conference Kindness (R.O.C.K.)

Inventory: 2

Investment: $3,500

Offer attendees some fun and excitement by being the R.O.C.K. sponsor.  ICMA staff will randomly select conference attendees and gift them prizes throughout the conference: Dunkin’ Donuts Gift Cards (there’s a DD located in the Music City Convention Center),  tickets to the Country Music Hall of Fame (located across the street from the Music City Convention Center), an Uber gift card, a signed book from one of the keynote speakers, etc. and your company will get credit as the sponsor.  ICMA staff will get the attendee’s name and contact information so you can congratulate the attendee after the conference.  Or, if you prefer, attendees can be given a gift voucher to be exchanged at your booth for the prize.

Sponsorship Includes: 

  • Attendee Prizes to be distributed by ICMA staff
  • On-site sponsor recognition

Product Vending Machine

Inventory: 1 – SOLD

Remaining Inventory: 0

Investment: $30,000

Swag is great – and getting attendees information and sharing your message is even better! The Product Vending Machine will have your company messaging and logo.  It can be powered by attendees filling out a survey or social media interactions, and it can dispense just about any small item you can imagine – even something as fragile as a champagne bottle! The Product Vending Machine is novel, effective, and fun to use – attendees love using their online “street cred” as currency, while you get to grow your brand and online visibility.

Sponsorship Includes: 

  • Product Vending Machine with your company branding/messaging on it
  • On-Site Attendant to assist attendees and to re-stock vending machine
  • Sponsor logo/message printed on machine (specs TBD)
  • Sponsor to submit artwork materials to ICMA no later than August 1, 2019

Relaxation Station

Inventory: 1

Investment: $10,000

Attendees can connect and recharge at the Relaxation Station with professional massage therapists wearing your sponsor’s branded apparel who will provide a refreshing upper body massage on professional massage chairs.  Electronic Foot Massage Stations are included.

Sponsorship Includes: 

  • Two (2) massage therapists each day in the Exhibit Hall (Sunday, Monday, Tuesday)
  • Logo apparel for the two (2) massage therapists
  • On-Site Signage

The Claw Machine

Inventory: 1

Investment: $15,000

Take attendees on a trip back in time and give them an opportunity to have some fun and try to grab some fun swag in your branded Claw Machine! The Claw Machine will be wrapped in your company’s messaging and logo and you provide your branded swag of choice.

Sponsorship Includes: 

  • Claw Machine with your company branding/messaging on it
  • On-Site Attendant to assist attendees and to re-stock The Claw Machine
  • Sponsor logo/message printed on machine (specs TBD)
  • Sponsor to submit artwork materials to ICMA no later than August 1, 2019

Photo Booth

Inventory: 1

Investment: $5,000

Give attendees an opportunity to have some fun and take a photo with colleagues and friends.

Sponsorship Includes: 

  • Photo Booth with your company logo
  • Sponsor to submit artwork materials to ICMA no later than August 1, 2019

Sunday Night Exhibit Hall Grand Opening Reception

Inventory: 2 (One Sponsorship SOLD!)
Remaining Inventory: 1

Investment: $12,500

Kick-off the conference by being a sponsor of the Sunday Night Exhibit Hall Grand Opening Reception.  Immediately following the Sunday General Session, attendees will flow into the Exhibit Hall to walk the Trade Show floor and to enjoy some food and beverage. Take advantage of one of the Solutions Theaters on the Exhibit Hall for a VIP area for your customers and prospects.  Sponsor team is encouraged to network with attendees during your sponsored reception.

Sponsorship Includes: 

  • Onsite signage at Food stations and Entertainment/Attendee Engagement Areas
  • Exclusive use of one (1) of the Solutions Theaters for a VIP Area
  • Sponsor logo printed in one color on napkins (Qty: 3,000), provided by ICMA

Monday Lunch in the Exhibit Hall

Inventory: 2

Investment: $2,500

Offer attendees a little energy boost and sponsor the lunch in the Exhibit Hall on Monday, October 21.  Sponsor team is encouraged to network with attendees during your sponsored lunch.

Sponsorship Includes: 

  • Onsite signage at Lunch Area(s)
  • Sponsor logo printed in one color on napkins (Qty: 3,000), provided by ICMA

Tuesday Lunch in the Exhibit Hall

Inventory: 2

Investment: $2,500

Offer attendees a little energy boost and sponsor the lunch in the Exhibit Hall on Tuesday, October 22.  Sponsor team is encouraged to network with attendees during your sponsored lunch.

Sponsorship Includes: 

  • Onsite signage at Lunch Area(s)
  • Sponsor logo printed in one color on napkins (Qty: 3,000), provided by ICMA

Social Media Messaging

Inventory: 3

Investment: $3,500

During the conference, ICMA will provide social media messaging promoting the conference through several different outlets.  Promote your participation and brand by being highlighted in several different ways.

Sponsorship Includes:

  • Sponsor will provide messaging for the following (max of 280 characters including hashtag and one (1) image): One (1) Facebook post, One (1) Instagram Post, One (1) LinkedIn Post, and One (1) Tweet leading up to the Conference and One (1) Facebook, One (1) Instagram post, One (1) LinkedIn Post, and One (1) Tweet during the Conference
  • Sponsor will submit messages to ICMA by September 27, 2019

Live Entertainment Registration

Inventory: 1

Investment: $7,500

Attendees will enjoy music played in the ICMA registration area on Saturday, October 19, Sunday, October 20, and Monday, October 21 during ICMA registration hours and will make two (2) sponsor shout outs (message provided by sponsor) each day.

Sponsorship Includes: 

  • Sponsor onsite signage at the Live Registration Entertainment Area
  • Sponsor to submit two (2) different messages (max of 50 characters) for the entertainment to announce twice a day from Saturday, October 19 – Monday, October 21 during ICMA registration hours to ICMA by September 27, 2019

Wi-Fi

Inventory: 1

Investment: $20,000

Offer attendees complimentary Wi-Fi access while at the conference.

Sponsorship Includes:

  • Sponsor onsite signage in the conference area promoting Wi-Fi access
  • Sponsor can provide the name of the SSID Wi-Fi network (with ICMA’s approval) and password for attendees to obtain access
  • Sponsor Recognition on Splash Page
  • Sponsor to submit artwork files, SSID Wi-Fi network name and password items to ICMA no later than August 1, 2019

Attendee Registration Badge Lanyards

Inventory: 1

Investment: $7,500

A highly visible promotional opportunity for your company, each attendee will wear their registration lanyard throughout the conference and is certain to call attention to your company and draw additional buyers to your booth.

Sponsorship Includes:

  • Sponsor name (and logo, if possible) on lanyards (exhibitors not included), approximately 3,000
  • Sponsor to submit artwork materials to ICMA no later than August 1, 2019

Conference Registration Bag

Inventory: 1 – SOLD!
Remaining Inventory: 0

Investment: $25,000

A highly visible promotional opportunity for your company, each attendee will receive a conference registration bag that they will use throughout the conference as well as when they get back home or to the office.  It is certain to call attention to your company.

Sponsorship Includes:

  • Sponsor logo/message printed on conference registration bag (specs TBD)
  • Sponsor to submit artwork materials to ICMA no later than July 15, 2019

Earbuds for Solutions Theater

Inventory: 1

Investment: $12,500

Get your name in front of attendees by having your company name/logo on the earbuds for the Solutions Track sessions held in the Exhibit Hall on Monday, October 21 and Tuesday, October 22.

Sponsorship Includes: 

  • Sponsor name (logo, if possible) on the earbuds
  • Sponsor onsite recognition
  • Sponsor to submit artwork to ICMA no later than August 1, 2019

ICMA Annual Conference Mobile App

Inventory:  1

Investment: $15,000

Get your message and logo in front of conference attendees (and non-attendees, too)! On the ICMA Annual Conference Mobile App, your logo will appear on the splash page every time the app is opened. In addition, the sponsor will receive an HTML banner at the bottom of the app.

Sponsorship Includes: 

  • Sponsor logo on splash page
  • Sponsor message/logo on HTML banner at bottom of the app
  • Sponsor to provide artwork materials to ICMA no later than August 1, 2019

Registration Packet Insert

Inventory:  10

Investment: $1,500

Include an advertisement showcasing your company’s message and brand in each attendee’s conference.

Sponsorship Includes: 

  • One (1) insert, no larger than an 8.5” x 11” piece of paper
  • Sponsor message/logo on HTML banner at bottom of the app
  • Sponsor to provide materials to ICMA no later than September 15, 2019

General Session Sponsor

Inventory: 4 – (Two General Sessions SOLD!)
Remaining Inventory: 2

A. Sunday, October 20 – SOLD!
B. Monday, October 21
C. Tuesday, October 22
D. Wednesday, October 23 – SOLD!

Investment:
B. Monday, October 21: $25,000
C. Tuesday, October 22: $25,000

Don’t miss this opportunity to make a splash by sponsoring one of the General Sessions.  Speakers will be announced at a later date.

Sponsorship Includes: 

  • Sponsor onsite signage
  • Sponsor logo on opening presentation screen
  • Sponsor introduces speaker during General Session
  • Pre-Show promotional recognition on conference materials
  • Photo Op with speaker and five (5) individuals (based on speaker availability)
  • Five (5) Reserved VIP Seats located at the front of the General Session
  • Sponsor can greet attendees as they enter and exit the General Session
  • Sponsor to submit artwork materials to ICMA no later than September 1, 2019

Featured Speaker Sponsor

Inventory: 2 (One Featured Speaker SOLD!)
Remaining Inventory: 1

Monday, October 21 or Tuesday, October 22 (One Featured Speaker Sold!)

Investment: $10,000

Don’t miss this opportunity to sponsor one of the Featured Speakers.  Speakers will be announced at a later date.

Sponsorship Includes: 

  • Sponsor onsite signage
  • Sponsor logo on opening presentation screen
  • Sponsor introduces speaker during Featured Speaker Session
  • Pre-Show promotional recognition on conference materials
  • Sponsor can greet attendees as they enter and exit the Featured Speaker Session
  • Sponsor to submit artwork materials to ICMA no later than September 1, 2019

Upgrade Your Seat

Inventory: 2
(1 for Sunday, October 20; 1 for Monday, October 21)

Investment: $7,500

Offer attendees an opportunity to watch and listen to the Sunday or Monday General Session Speaker on Sunday, October 20/Monday, October 21 in a comfy reclining chair in the front of the session room.  Sponsor will receive between seven (7) and ten (10) “Upgrade Your Seat” tickets to distribute to clients (before the session begins) or at the doors of your sponsored session.  Number of reclining chairs to be determined closer to the event (based on the room set).

Sponsorship Includes: 

  • Onsite signage at Upgrade Your Seat area
  • ICMA to provide seven (7) to ten (10) tickets for sponsor to distribute to clients
  • Sponsor can provide branded apparel or giveaway to be placed on the seven (7) to ten (10) recliners by ICMA staff
  • Sponsor to submit an image or description of apparel/giveaway (for approval) to ICMA no later than September 1, 2019
  • Sponsor apparel/giveaway to be shipped to ICMA office and received by September 11, 2019

ICMA Newcomers

Inventory: 1

Investment: $7,500

ICMA Newcomers (or First Time Attendees) will be invited to participate in a live webinar, 2-4 weeks before the conference that includes helpful information to prepare them for the event.  Sponsor will be able to sponsor the ICMA Newcomer Reception on Sunday, October 20, to take place before the start of the General Session at 3pm.  ICMA Newcomers will receive a pre-printed ticket in their registration materials reminding them about the reception.

Sponsorship Includes: 

  • Sponsor recognition on ICMA Newcomer webinar
  • Sponsor will receive “ICMA Newcomer Sponsor” ribbons for their team to wear during the conference
  • Up to five (5) company representatives can attend the reception
  • Sponsor will receive access to the ICMA Newcomers attendee list (1-3 weeks before the conference)

General Session Coffee Breaks

Inventory: 4
(1 – Sunday, October 20, 1 – Monday, October 21; 1 – Tuesday, October 22; 1 – Wednesday, October 23)

Investment: $5,000

Offer attendees a little relief and a much-needed caffeine boost when you sponsor the Coffee Break before the General Sessions.  ICMA will set-up coffee stations in the pre-function space of the General Session Ballroom, 30 minutes before the start of the general session each day.  Sponsor team is encouraged to network with attendees during their sponsored coffee breaks.

Sponsorship Includes: 

  • Onsite signage at the Coffee Break Area
  • Sponsor logo printed in one color on coffee cup sleeves (Qty: 3,000), provided by ICMA

Attendee Lounge

Inventory:  4 – (One Sold!)
Remaining Inventory: 3

Investment: $10,000

There are plenty of opportunities for attendees to sit and meet with a colleague, have some down time to prepare for a meeting or to just relax!  The Attendee Lounge will be open during conference hours Sunday, October 20 – Tuesday, October 22 in the Music City Convention Center.  Your company name will be visible as you give attendees an area to relax, network, etc.  Sponsor team is encouraged to network with attendees in their sponsored attendee lounge.  Each attendee lounge will include comfy furniture, tables and one (1) signage recognition.  Sponsor has the opportunity to upgrade the lounge (i.e., food, beverage, entertainment, etc.).

Locations: TBD in the Music City Center

Sponsorship Includes: 

  • Sponsor onsite signage at Attendee Lounge area
  • Sponsor to provide artwork materials to ICMA no later than September 1, 2019

Re-Charge Area

Inventory: 1

Investment: $7,500

Your company name will be visible as you give attendees an area to re-charge their devices during the conference.

Sponsorship Includes: 

  • Sponsor onsite signage at Re-Charge Area
  • Sponsor to provide artwork materials to ICMA no later than September 1, 2019

Adult Milkshake Bar

Inventory: 1

Investment: $10,000

Offer attendees a special treat when you sponsor the Adult Milkshake Bar.  Held in the Music City Convention Center, this break is the perfect opportunity to network with attendees and to offer a memorable experience.  This is a 15-30 minute break to be held during a natural break sometime on Sunday/Monday/Tuesday afternoon.  Sponsor team is encouraged to network with attendees during this sponsored break.

Sponsorship Includes: 

  • Onsite signage at the Adult Milkshake Bar
  • Sponsor logo printed in one color on milkshake cup sleeves (Qty: 500), provided by ICMA

NFL Lounge Experience

Inventory:  1

Investment: $10,000

Let attendees put on their favorite NFL jersey and watch some football before the Conference kicks-off at 3pm on Sunday, October 20.  Games start at 12pm (Nashville time) and the NFL Lounge Experience will have comfy furniture, TV’s and food and beverage for attendees to enjoy.  Lounge will open at 10am and will close at 2:45pm.  Sponsor team is encouraged to network with attendees in the lounge.

Sponsorship Includes: 

  • Sponsor onsite signage at NFL Lounge Experience
  • Sponsor to provide artwork materials to ICMA no later than September 1, 2019

Sunday Night Reception in Solutions Theater

Inventory:  2

Investment: $7,500

On Sunday, October 20 during the Exhibit Hall Grand Opening Reception, take advantage of the Solutions Theater and host a reception for key customers and attendees. Your company name will be visible as you give attendees an area to network and grab a cocktail and some food.  Sponsor team is encouraged to network with attendees in their sponsored Solutions Theater.  Sponsor has the opportunity to upgrade the Solutions Theater (i.e., food, beverage, entertainment, etc.).

Sponsorship Includes: 

  • Sponsor onsite signage in the Solutions Theater
  • Sponsor to provide artwork materials to ICMA no later than September 1, 2019

Education Sessions/ Solutions Theater Sessions/Roundtables

Inventory:
Education Sessions = 2
Solutions Theater Sessions (in Exhibit Hall) = 2
Roundtable Discussion = 2

 

Investment:
$10,000 = Education Sessions
$10,000 = Solutions Theater Session
$5,000 = Roundtable Discussion

 

Take advantage of this opportunity to be a Thought Leader and showcase your company’s ability to solve problems and to provide value to the ICMA audience.  Session format, time, and day TBD by ICMA staff and availability.

Sponsorship Includes: 

  • Opportunity to lead/present an education opportunity, following the ICMA Education Session and Speaker Guidelines
  • Session name, description and speakers submitted to ICMA no later than July 15, 2019

Interactive Art Wall

Inventory: 1

Investment: $10,000

Attendees will be able to get hands-on and create their own piece of art!  Sponsor an 8’(h) x20’(l) wall located in the Music City Convention Center.  The wall will allow guests to add their own “strokes” of genius!  A mural will be sketched out so guests can immediately pick up a chalk marker and start coloring.

Sponsorship Includes: 

  • Sponsor logo incorporated into the Interactive Art Wall

ICMA Exposition Floor Cutout

Inventory: 2

Investment: $7,500

Welcome attendees to the ICMA Exposition with a floor cutout prominently featuring your company brand.  This 8’(w) x 8’(h), brightly colored floor is positioned at the ICMA Exposition entrance for maximum exposure and brand reinforcement.

Locations – TBD inside the Exhibit Hall

Sponsorship Includes: 

  • Sponsor logo/message printed on one (1) floor cutout – Specs: 8’(w) x 8’(h)
  • Sponsor to submit artwork materials to ICMA no later than September 1, 2019

Paint By Numbers Display

Inventory: 1

Investment: $7,500

Attendees will be able to get hands-on and create their own piece of art!  The display will allow guests to add their own “strokes” of genius!  The design can be your logo and message for attendees to color in and have some fun!

Sponsorship Includes: 

  • Sponsor logo/message incorporated into the Paint By Numbers Display
  • Sponsor to submit artwork materials to ICMA no later than September 1, 2019

ICMA Exposition Aisle Signs

Inventory: 1 – SOLD!
Remaining Inventory: 0

Investment: $6,000

Put your company at the center of the attention.  ICMA Exposition aisle signs hang above the aisles to help attendees navigate the busy exhibit floor.  Enjoy your company logo prominently displayed on the aisle signs.

Sponsorship Includes: 

  • Sponsor logo displayed on the bottom half of vertical hanging aisle signs.

Music City Convention Center Window Clings

Inventory: 1

Investment: $7,500

Get your message out!  Seize your opportunity to promote your company on six (6) glass clings located in the Music City Convention Center.  Each cling will feature your own company’s message.

Locations – Window Cling Outside of Meeting Room 101

Sponsorship Includes: 

  • Sponsor logo/message printed on six (6) glass clings – Specs: 56’ W x 114’ H
  • Sponsor to submit artwork materials to ICMA no later than August 16, 2019

Music City Convention Center Door Clings

Inventory: 2

Investment: $5,000

Get your message out!  Seize your opportunity to promote your company on three (3) door clings located in the Music City Convention Center.  Each cling will feature your own company’s message.

Locations –
1. Exit to 5th Avenue
2. Level 1, 5th Avenue Entrance

Sponsorship Includes: 

  • Sponsor logo/message printed on three (3) door clings – Specs: 27’ W x 48’ H
  • Sponsor to submit artwork materials to ICMA no later than August 16, 2019

Music City Convention Stair Graphics

Inventory: 2

Investment: $7,500

Get your message out!  Seize your opportunity to promote your company on stair graphics located in the Music City Convention Center.  The stair graphic will feature your own company’s message.

Locations – Various

Sponsorship Includes: 

  • Sponsor logo/message printed on stair graphics:
    Specs: TBD based on location
  • Sponsor to submit artwork materials to ICMA no later than August 16, 2019

Music City Convention Escalator Runners

Inventory: 2

Investment: $7,500

Get your message out!  Seize your opportunity to promote your company on escalator runners located in the Music City Convention Center.  The escalator runner will feature your own company’s message.

Locations – Various

Sponsorship Includes: 

  • Sponsor logo/message printed on escalator runner
  • Sponsor to submit artwork materials to ICMA no later than August 16, 2019

Music City Convention Center Hanging Banners

Inventory: 2

Investment: $7,500

Welcome attendees to the Conference with a hanging banner at the Music City Convention Center.  This banner will give your company maximum exposure and brand reinforcement.

Sponsorship Includes: 

  • Sponsor logo/message printed on one (1) hanging banner (facing inward only) – Specs: TBD based on location
  • Sponsor to submit artwork materials to ICMA no later than August 16, 2019

Music City Convention Column Wraps

Inventory: 5

Investment: $6,500

Get your message out!  Seize your opportunity to promote your company on column wraps located in the Music City Convention Center.  The stair graphic will feature your own company’s message.

Locations: Various

Sponsorship Includes: 

  • Sponsor logo/message printed on column wraps:
    Specs: TBD based on location
  • Sponsor to submit artwork materials to ICMA no later than August 16, 2019

Create Your Own

Inventory: Unlimited

Investment: $5,000 (plus the cost of the sponsorship item)

Do you have ideas that will serve the event and attendees well and match your business objectives?  You can work directly with ICMA staff to create a unique sponsorship opportunity.  Ideas will be evaluated on attendee value, logistics, space availability, and implementation timeframes.

Sponsorship Includes: 

  • Sponsor to submit Create Your Own ideas to ICMA no later than August 1, 2019.